This Privacy Notice sets out how we, who administer the ITI Wessex Regional Group website, use and protect any information that we obtain when you visit this website and/or when you provide us with your contact details for (e)mailing, membership or other purposes.
We are committed to protecting your personal data. Any personal data we collect from you will be used in line with the General Data Protection Regulations (GDPR).
We have appointed a Data Controller under the GDPR who can be contacted by emailing email@example.com.
What we collect
We may collect the following information from you through the membership and renewal forms:
• Your name
• Your email address
• Your telephone number
• Your ITI membership category
• Your professional details.
What we do with the information we gather
We, the members of the ITI Wessex committee (Coordinator, Deputy Coordinator, Treasurer, Events Officer, Membership Officer and Social Media Officer), process this information to generate emails that inform you about our events and to have a register of our members. We use it purely for the purposes of non-marketing communication, membership renewal and cross-checking of payments for events/membership. We will not share your personal information with third parties unless we are required by law to do so.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and administrative procedures to safeguard the information we collect.
Retention of data
Our policy is to review all data held on individuals during the annual membership renewal period and remove data where we no longer have a legitimate reason to keep it. The members of the ITI committee undertake to delete any previous copies of the directory of members as soon as we receive a new one from the Membership Officer.
Updating your personal information
You can contact us at any time at firstname.lastname@example.org to update or correct the data we hold on you, or to request that we stop using such data, or by unsubscribing from any email you receive from us. We undertake to do so promptly.
Website visitors: running and improving our website
We use Google Analytics and cookie technology when a person visits our website to collect and analyse anonymised data on how many people have visited, what pages they have looked at and other statistical information. A cookie does not give us access to your computer or any information about you personally.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However this may adversely affect your experience of the website.
For further information on our use of Google Analytics, please go to:
Your rights under the GDPR
You have the following rights over your data and its use:
• The right to be informed about what data we are collecting on you and how we will use it
• The right of access – you can ask to see the data we hold on you
• The right to rectification – you can ask that we update or correct your data
• The right to object – you can ask that we stop using your data for a particular purpose
• The right to erasure – you can ask us to delete the data we hold on you
• The right to restrict processing – you can ask that we temporarily stop using your data while the reasons for its use or its accuracy are investigated.
All requests related to your rights should be made to our Data Controller. We will respond within one month.
You can find out more about your rights on the Information Commissioner’s Office website. We may change this Notice from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
Effective from 20 February 2019, latest revision 4 December 2023.